F-Gas records all over the place
Refrigerant logs, leak checks and commissioning sheets stuck on clipboards or half-finished in the van. Capture them on site and store a clean compliance trail against every job.
❄️ Job management for air conditioning engineers
Run your air conditioning business without the F-Gas paperwork
From F-Gas records to commissioning sheets, Gaffer keeps your installs, services, certificates, quotes and invoices in one place — so you spend less time on admin and more time on the tools.
No credit card required · Built for UK air conditioning engineers · Go live within a week
Sound familiar?
The day-to-day headaches air conditioning engineers tell us about most — and how Gaffer fixes them.
Service visits slipping through the cracks
Maintenance contracts are easy to forget until the customer chases you. Gaffer tracks every service due date and reminds you before the unit is overdue.
Quotes for installs take too long
Office quotes mean the customer waits days and goes with whoever replies first. Build and send a tidy AC install quote from your phone on site and win more work.
Everything air conditioning engineers need in one place
F-Gas & compliance forms
Capture F-Gas records, installation and commissioning data on site — no re-typing at home and a clean audit trail every time.
Fast quoting
Saved templates and per-unit pricing so split-system and VRF install quotes go out in minutes, not days.
Scheduling & dispatch
See every engineer's day, avoid double-booking across installs and services, and send "on my way" texts automatically.
Invoicing & payments
Turn a completed install or service into an invoice instantly, take card or Direct Debit, and get paid faster.
Service reminders
Annual service or maintenance contract due? Gaffer reminds you and the customer, turning one job into recurring revenue.
Offline mobile app
Complete service records and leak checks in a plant room with no signal — it all syncs once you're back online.
The Air Conditioning Engineer Trade Pack
Specialist F-Gas compliant forms and workflows for installation, service and commissioning, ready out of the box.
- Service record
- Installation record
- F-Gas record
- Commissioning record
- Site survey
- Risk assessment
- Gas leak detection
Common questions
Can I keep F-Gas records in Gaffer?
Yes. The Air Conditioning Engineer Trade Pack includes F-Gas record, installation record and commissioning workflows you can complete on site and store against the job and customer for your compliance audit trail.
Does it work offline?
Yes. The field app is offline-first, so you can capture service records, leak detection results and photos in a plant room with no signal and everything syncs when you are back online.
Will it connect to my accounting software?
Yes. Invoices and customers sync with Xero and QuickBooks, so there is no double entry between Gaffer and your accounts.
How long does it take to get started?
Most air conditioning engineers are up and running within a week. There is nothing to install, your Trade Pack forms are ready out of the box, and you start with a 14-day free trial.
Built on the full platform
The paperwork, already written
Gaffer ships 20 air Conditioning Engineer certificates and forms — AHU service record, Annual service checklist, Building regs notification and 17 more — ready to complete on site with no signal.
Ready to run your air conditioning business properly?
14 days free. Full access. No card needed.