Plant pre-use checks done before the key turns
A daily plant check is worth having only if it is done before use and recorded by the operator. Gaffer gives the operator a structured pre-use inspection — controls, guards, fluids, tyres or tracks, lights, brakes, steering — and records who signed it and whether anything stopped the machine going to work.
Part of health & safety in Gaffer, which replaces a folder of last year’s templates with the dates changed.
The H&S paperwork gets done because it lives where the work is.
Risk assessments, method statements, permits, toolbox talks, inspections and registers, covering what an inspector, a main contractor or an insurer will ask for.
Win tenders that demand evidence, and sleep better knowing the file is complete.
Plant pre-use inspections are one of the 40 things in health & safety. See the rest →
- Named operator and the site location the check was done at
- Controls, guards, fluid levels, tyres or tracks, lights and signals checked individually
- Brakes and steering checked and recorded
- Fire extinguisher, first aid kit and PPE availability confirmed
- No-visible-damage confirmation with any defects recorded
- Completable offline on site and synced automatically
Step 04 of the job: on site
The engineer taps “On my way” and the customer gets a text with an arrival window. On site: clock in, photos, the certificate for the job — EICR, Gas Safety, whatever the trade needs — signed on the device. No signal? It syncs later.
Health & Safety is where plant pre-use inspections sits, and that is the step it shows up in most. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What are plant pre-use inspections for?
A daily plant check is worth having only if it is done before use and recorded by the operator. Gaffer gives the operator a structured pre-use inspection — controls, guards, fluids, tyres or tracks, lights, brakes, steering — and records who signed it and whether anything stopped the machine going to work. A daily plant check is worth having only if it is done before use and recorded by the operator.
Will this satisfy a main contractor asking for RAMS?
It produces the document they ask for, specific to the job rather than last year’s with the address changed, as a PDF you can send before you arrive. Their pre-qualification questions are their own, but the evidence is in one place.
Do the assessments have to be filled in on site?
That is the point of them, and the app is built for it — but they can be prepared in the office and signed on site, which is how most crews actually work.
Which plan is it on?
Every paid plan. Plant pre-use inspections is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
The rest of Health & Safety
All 40 →- Record accidents and near misses the same day
- Describe the job, get a RAMS first draft
- An asbestos register scored by priority risk
- Calibration records that keep your readings defensible
- Confined space permits with the gas readings on the permit
- The induction register a principal contractor asks for
- One COSHH assessment per substance, with review dates
- DSE assessments for the people who are not on the tools
- An environmental aspects register that scores significance
- Statutory equipment inspections against the right regulation
Put plant pre-use inspections to work.
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