Know exactly who worked what — billable time per person, per week
Gaffer timesheets capture every hour your team puts in, tagged to the right job and marked billable or not. The weekly view builds itself from the field app, so payroll and customer invoices are based on real time — not guesswork.
Part of jobs & scheduling in Gaffer, which replaces a paper diary, a whiteboard and a WhatsApp group.
Every job, every engineer, every day — on one board.
Create a job in seconds, drag it onto the right engineer, and watch it move from booked to on-site to done. The office sees everything; the van sees only what matters.
Owners stop being the human dispatch board. Engineers stop ringing in for the next address.
Timesheets are one of the 19 things in jobs & scheduling. See the rest →
- Clock on/off against a specific job or manual hour entry
- Billable and non-billable hour tracking
- Manager approval step before hours hit payroll or invoices
- Billable time pushed straight onto customer invoices
- Labour costed against the job for true job profitability
Step 04 of the job: on site
The engineer taps “On my way” and the customer gets a text with an arrival window. On site: clock in, photos, the certificate for the job — EICR, Gas Safety, whatever the trade needs — signed on the device. No signal? It syncs later.
Jobs & Scheduling is where timesheets sits, and that is the step it shows up in most. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What are timesheets for?
Gaffer timesheets capture every hour your team puts in, tagged to the right job and marked billable or not. The weekly view builds itself from the field app, so payroll and customer invoices are based on real time — not guesswork. Gaffer timesheets capture every hour your team puts in, tagged to the right job and marked billable or not.
Can two engineers work the same job?
Yes. A job can carry more than one appointment and more than one person, each with their own times, and each sees it in their own list. Time is recorded per person, so a two-day job with a mate on it still costs correctly.
What happens when a job overruns?
You drag it, and everyone affected is told. The board shows the clash before you confirm it, the engineer’s app updates, and the customer whose slot moved gets a message rather than a doorstep surprise.
Which plan is it on?
Every paid plan. Timesheets is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
The rest of Jobs & Scheduling
All 19 →- Assign jobs in seconds with a drag-and-drop board
- Let customers know you’re on the way — automatically
- Fill your diary automatically with AI scheduling
- See the real profit on every job, not just the invoice total
- Make sure every job is done right with checklists
- Group jobs into a project and see the whole contract
- Prove every job with before, during, after photos
- See where your whole team is, on one map
- Book your repeat jobs in seconds with reusable templates
- Set up repeat visits once — never re-book again
Put timesheets to work.
Full platform, 14 days free, no card needed. Set up in an afternoon, import your customers in a few clicks, and send your first quote today.
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