Delivery notes that record what actually turned up
The gap between what you ordered and what arrived is where disputes start. Gaffer records the delivery against the purchase order and the site, with the items received, whether everything came, whether the condition was satisfactory, and any discrepancy — signed for by a named person.
Part of assets, stock & fleet in Gaffer, which replaces a stock take once a year and a glovebox full of receipts.
Know what you own, what you have on the van, and what needs a service.
An asset register with QR codes and maintenance schedules, stock levels with movements, and fleet records with MOT and service dates that flag before they lapse.
Service-due assets become booked work automatically; stock stops walking.
Delivery notes are one of the 11 things in assets, stock & fleet. See the rest →
- Linked to the purchase order, supplier, job and site
- Delivery date and carrier recorded
- Items received captured on the note
- All-received and condition-satisfactory flags held separately
- Discrepancy notes for shortages and damage
- Received by a named person, with status tracked
Step 04 of the job: on site
The engineer taps “On my way” and the customer gets a text with an arrival window. On site: clock in, photos, the certificate for the job — EICR, Gas Safety, whatever the trade needs — signed on the device. No signal? It syncs later.
Assets, Stock & Fleet is where delivery notes sits, and that is the step it shows up in most. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What are delivery notes for?
The gap between what you ordered and what arrived is where disputes start. Gaffer records the delivery against the purchase order and the site, with the items received, whether everything came, whether the condition was satisfactory, and any discrepancy — signed for by a named person. The gap between what you ordered and what arrived is where disputes start.
Does stock come off when it is used on a job?
Yes. Materials added to a job move the stock, and the movement is recorded with the job it went to, so the count and the job cost agree with each other.
Can I track customer equipment as well as my own?
Both. An asset belongs to a customer and a site or to your own business, and either can carry a service schedule that turns into booked work when it falls due.
Which plan is it on?
Every paid plan. Delivery notes is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
The rest of Assets, Stock & Fleet
All 11 →- Scan the boiler and see its whole history
- Track every asset’s serial number and service history
- The CO2e figure a tender asks you for
- Never miss an MOT or a van service
- Flag hired plant that should have come back
- Turn servicing into bookable work before anything fails
- Remind the customer before the service falls due
- Low stock warns you before you find out on site
- Trace every item from goods-in to the job
- MOT and service history for every van
Put delivery notes to work.
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