Flag hired plant that should have come back
The full equipment hire lifecycle.
Part of assets, stock & fleet in Gaffer, which replaces a stock take once a year and a glovebox full of receipts.
Know what you own, what you have on the van, and what needs a service.
An asset register with QR codes and maintenance schedules, stock levels with movements, and fleet records with MOT and service dates that flag before they lapse.
Service-due assets become booked work automatically; stock stops walking.
Hire periods are one of the 11 things in assets, stock & fleet. See the rest →
- Track hired plant and equipment from the day it goes out to the day it comes back
- A weekly rate per item, with the weeks elapsed worked out as it runs
- Anything past its expected return date is flagged as overdue
- Marking it collected stamps the return date and closes the hire
- Hires sit against the job, customer and site, so the cost lands where it belongs
Step 04 of the job: on site
The engineer taps “On my way” and the customer gets a text with an arrival window. On site: clock in, photos, the certificate for the job — EICR, Gas Safety, whatever the trade needs — signed on the device. No signal? It syncs later.
Assets, Stock & Fleet is where hire periods sits, and that is the step it shows up in most. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What are hire periods for?
Track hired plant and equipment from the day it goes out to the day it comes back A weekly rate per item, with the weeks elapsed worked out as it runs
Does stock come off when it is used on a job?
Yes. Materials added to a job move the stock, and the movement is recorded with the job it went to, so the count and the job cost agree with each other.
Can I track customer equipment as well as my own?
Both. An asset belongs to a customer and a site or to your own business, and either can carry a service schedule that turns into booked work when it falls due.
Which plan is it on?
Every paid plan. Hire periods is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
The rest of Assets, Stock & Fleet
All 11 →- Scan the boiler and see its whole history
- Track every asset’s serial number and service history
- The CO2e figure a tender asks you for
- Delivery notes that record what actually turned up
- Never miss an MOT or a van service
- Turn servicing into bookable work before anything fails
- Remind the customer before the service falls due
- Low stock warns you before you find out on site
- Trace every item from goods-in to the job
- MOT and service history for every van
Put hire periods to work.
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