Training records with mandatory courses tracked to expiry
Half of compliance is proving the person doing the work was trained to do it. Gaffer holds each course against the individual — provider, awarding body, certificate number, completion and expiry — and flags which courses are mandatory so the gaps are obvious before a client audit finds them.
Part of team & hr in Gaffer, which replaces a staff spreadsheet and a wall planner.
Roles, permissions, holidays and records for the whole crew.
Unlimited users at no extra cost. Field engineers see their jobs; office staff see the books; subcontractors get their own portal. Qualifications, training and DBS checks tracked to expiry.
Bring on a new engineer in ten minutes with exactly the access they need.
Training records are one of the 12 things in team & hr. See the rest →
- Training provider and awarding body captured separately
- Certificate number stored for verification
- Completion date and expiry date with alerting before lapse
- Mandatory flag to separate essential training from optional
- Delivery method and duration in hours recorded
- Outcome recorded, with notes for context
Step 04 of the job: on site
The engineer taps “On my way” and the customer gets a text with an arrival window. On site: clock in, photos, the certificate for the job — EICR, Gas Safety, whatever the trade needs — signed on the device. No signal? It syncs later.
Team & HR is where training records sits, and that is the step it shows up in most. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What are training records for?
Half of compliance is proving the person doing the work was trained to do it. Gaffer holds each course against the individual — provider, awarding body, certificate number, completion and expiry — and flags which courses are mandatory so the gaps are obvious before a client audit finds them. Half of compliance is proving the person doing the work was trained to do it.
Does it cost more per engineer?
No. Every paid plan is unlimited users: office staff, engineers, apprentices and subcontractors. Growing the team does not grow the bill.
Can an engineer see the money side?
Only if you let them. Field users see their own jobs and the paperwork for them, and not the books, the margins or anyone else’s work.
Which plan is it on?
Every paid plan. Training records is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
The rest of Team & HR
All 12 →- An audit log of who changed what, and when
- Your data, backed up nightly and off the box
- Sign a lost phone out from anywhere
- Book work around who is actually on holiday
- HR records that sit with the compliance data they relate to
- Run each branch separately, report across them all
- Every card and its expiry date in one register
- Field staff see their jobs, not your books
- Subcontractors see their own jobs and nothing else
- A second factor on the accounts that matter
Put training records to work.
Full platform, 14 days free, no card needed. Set up in an afternoon, import your customers in a few clicks, and send your first quote today.
Founding members: first 100 businesses get 50% off every paid plan, for as long as they stay subscribed.