Gaffer for
cleaners.
Cleaning is the same eleven houses every week and an office on Fridays, which makes the admin a scheduling and invoicing problem rather than a certificate one. Gaffer holds a cleaning schedule for each site, keeps the DBS check record and lone worker risk assessment where a commercial client can be shown them, and bills the monthly contracts by Direct Debit without anyone raising an invoice. Quote, schedule, record the work, invoice and get paid — with the 16 trade documents cleaners actually use already in the account.
Where two names look alike they are different documents — a notification is not the certificate that follows it, and two schemes covering the same work each want their own form. If you think one is missing, or that one of these is redundant, say so and we will change the pack.
Priced quote templates for cleaners, your own price book and good-better-best options. Customers accept and pay a deposit from their phone.
16 trade documents ready for cleaners — 9 written for this trade, 7 shared with others — filled in on the phone, signed on site and emailed as a PDF before you leave.
One tap raises the invoice from the accepted quote, nets off the deposit and sends a Pay Now link. Reminders chase for you.
Finished jobs surface follow-up work automatically — the room you did not do, the quote they never answered, the customer who has gone quiet.
A weekly round and an office contract, end to end
This is the shape of the work in Gaffer — the same job you already do, with the hand-offs taken off your plate.
See the same job in detail- MonThe week is already on the board: eleven houses, each with its own access notes.
- MonTeam clocks in on arrival; the COSHH record for the new floor product is on the job.
- WedA cracked vase goes on an incident report with photos before anyone rings about it.
- FriOffice deep clean record completed, photographed and signed on the phone.
- Month endContract invoices go out on Direct Debit. Nobody raises them by hand.
- +3 moA new client asks for the DBS record and risk assessments. Sent in a minute.
16 trade documents, ready for cleaners.
9 of them are written for this trade and 7 are shared with others — an EICR is an EICR whoever issues it. Every one is a real digital form, not a blank template.
Each one is a proper digital form: the fields that document actually needs, signature capture, photo attachments, a PDF the customer can keep, and — where it has one — an expiry date Gaffer tracks. Completed on the phone, offline if it has to be.
- Cleaning schedule
- Commercial contract record
- DBS check record
- Deep clean record
- Equipment maintenance record
- Incident report
- Lone worker risk assessment
- Waste disposal record
- Legionella risk awareness
- PAT test record
- Legionella risk assessment
- COSHH record
- Contractor Credentials Record
- Handover record
- Site survey
- Risk assessment
Certificates are the start. The whole operation runs here.
Leads, quotes, scheduling, the field app, invoicing, payments, reminders, reports and your accounts sync — all in the same login as the paperwork.
Run your next cleaner job on Gaffer.
Free for 14 days, no card. Pick “Cleaner” at sign-up and the 16 trade documents above are switched on before you finish your tea.
Founding members: first 100 businesses get 50% off every paid plan, for as long as they stay subscribed.