Gaffer for
fire alarm engineers.
BS 5839 wants a system tested weekly, serviced twice a year and documented at every stage from design certificate to handover. The responsible person at a care home has no idea when the last service was. You do. Gaffer keeps the service record against the panel, tracks when the six-month visit falls due, and sends the booking link before the fire officer asks. Quote, schedule, certify, invoice and get paid — with the 19 trade documents fire alarm engineers actually use already in the account.
Where two names look alike they are different documents — a notification is not the certificate that follows it, and two schemes covering the same work each want their own form. If you think one is missing, or that one of these is redundant, say so and we will change the pack.
Priced quote templates for fire alarm engineers, your own price book and good-better-best options. Customers accept and pay a deposit from their phone.
19 trade documents ready for fire alarm engineers — 16 written for this trade, 3 shared with others — filled in on the phone, signed on site and emailed as a PDF before you leave.
One tap raises the invoice from the accepted quote, nets off the deposit and sends a Pay Now link. Reminders chase for you.
Certificates and services with an expiry date become next year’s work. Gaffer texts the customer a booking link before it lapses.
A care home service contract, end to end
This is the shape of the work in Gaffer — the same job you already do, with the hand-offs taken off your plate.
See the same job in detail- MonSix-month service falls due at three homes in the group. Opportunities surface.
- MonThe manager gets a booking link and picks her own dates across the fortnight.
- WedService record completed zone by zone on the phone, against the zone plan.
- WedTwo nuisance activations logged on a false alarm report; cause and effect amended.
- WedSystem modification certificate emailed; invoice sent on the contract terms.
- +6 moThe next service is already scheduled. Weekly test records sit on the same job.
19 trade documents, ready for fire alarm engineers.
16 of them are written for this trade and 3 are shared with others — an EICR is an EICR whoever issues it. Every one is a real digital form, not a blank template.
Each one is a proper digital form: the fields that document actually needs, signature capture, photo attachments, a PDF the customer can keep, and — where it has one — an expiry date Gaffer tracks. Completed on the phone, offline if it has to be.
- Acceptance / handover certificate
- BS 5839-6 domestic certificate
- Cause & effect matrix
- Commissioning
- Design certificate (BS 5839-1:2025)
- Fire Alarm Engineer — Credentials & Accreditation Record
- Fire Alarm Engineer — Emergency Callout Record
- Pre-commissioning test record
- RRF(SO) fire safety compliance record
- System handover
- System modification certificate
- Variation record
- Weekly test
- Zone plan / equipment schedule
- False alarm report
- System survey
- Installation certificate
- Service record
- Risk assessment
Certificates are the start. The whole operation runs here.
Leads, quotes, scheduling, the field app, invoicing, payments, reminders, reports and your accounts sync — all in the same login as the paperwork.
Run your next fire alarm engineer job on Gaffer.
Free for 14 days, no card. Pick “Fire Alarm Engineer” at sign-up and the 19 trade documents above are switched on before you finish your tea.
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