Gaffer for
pool and spa engineers.
A pool is a weekly commitment dressed up as an occasional one. A hotel wants the water chemistry log kept, the PWTAG safety inspection done and the legionella risk assessment current, and it wants all of it in one place the day an environmental health officer walks in. Gaffer keeps each pool as its own site with every visit, reading and certificate against it. Quote, schedule, certify, invoice and get paid — with the 13 trade documents pool and spa engineers actually use already in the account.
Where two names look alike they are different documents — a notification is not the certificate that follows it, and two schemes covering the same work each want their own form. If you think one is missing, or that one of these is redundant, say so and we will change the pack.
Priced quote templates for pool and spa engineers, your own price book and good-better-best options. Customers accept and pay a deposit from their phone.
13 trade documents ready for pool and spa engineers — 6 written for this trade, 7 shared with others — filled in on the phone, signed on site and emailed as a PDF before you leave.
One tap raises the invoice from the accepted quote, nets off the deposit and sends a Pay Now link. Reminders chase for you.
Certificates and services with an expiry date become next year’s work. Gaffer texts the customer a booking link before it lapses.
A hotel pool contract, end to end
This is the shape of the work in Gaffer — the same job you already do, with the hand-offs taken off your plate.
See the same job in detail- Week 1Site survey and equipment inspection completed; service contract quote sent.
- Week 1Accepted online. A year of weekly visits scheduled in one go.
- WeeklyWater chemistry log filled in on the phone; the readings build a history.
- Month 3Legionella risk assessment completed and emailed to the general manager.
- Month 6PWTAG pool safety inspection signed; a failing pump becomes a quote that afternoon.
- +12 moInspection and contract reminders both land before anyone has to chase you.
13 trade documents, ready for pool and spa engineers.
6 of them are written for this trade and 7 are shared with others — an EICR is an EICR whoever issues it. Every one is a real digital form, not a blank template.
Each one is a proper digital form: the fields that document actually needs, signature capture, photo attachments, a PDF the customer can keep, and — where it has one — an expiry date Gaffer tracks. Completed on the phone, offline if it has to be.
- COSHH assessment (pool chemicals)
- Equipment inspection
- Pool & Spa Engineer — Credentials & Accreditation Record
- Pool & Spa Engineer — Emergency Callout Record
- PWTAG pool safety inspection
- Water chemistry log
- Commissioning record
- Legionella risk assessment
- Service record
- Installation record
- Handover record
- Site survey
- Risk assessment
Certificates are the start. The whole operation runs here.
Leads, quotes, scheduling, the field app, invoicing, payments, reminders, reports and your accounts sync — all in the same login as the paperwork.
Run your next pool and spa engineer job on Gaffer.
Free for 14 days, no card. Pick “Pool & Spa Engineer” at sign-up and the 13 trade documents above are switched on before you finish your tea.
Founding members: first 100 businesses get 50% off every paid plan, for as long as they stay subscribed.